Running a school involves a lot of moving parts – from pupil enrolments and attendance to billing, parent communication, and reporting.
For many school admin teams, these tasks pile up quickly, turning what should be a simple process into a daily struggle.
The good news?
With the right school management tools – like iCloud Kids – those once time-consuming admin tasks can now be handled in just minutes.
Here are some of the most common daily school admin tasks that you can simplify and speed up starting today.
1. Marking Attendance
Instead of juggling registers or spreadsheets, iCloud Kids allows teachers and admin staff to take attendance digitally in seconds.
Whether it’s marking pupils as present, absent, late, or sick (with reasons and temperature if needed), it’s all done from a simple dashboard.
You can also view trends or generate reports without manual calculations.
2. Sending Parent Notifications
Need to remind parents about school fees, events, or an early closing time?
You don’t need to switch to a separate messaging platform.
iCloud Kids includes built-in SMS and email tools, so you can send announcements or updates to parents instantly – individually or in bulk.
3. Processing New Enrolments
Enrolling a new pupil no longer means paperwork and manual data entry.
With iCloud Kids, you can add guardian information, link children, upload documents, and assign classes – all in a few clicks.
The data is stored securely and instantly connected to billing, attendance, and reporting modules.
4. Creating Invoices or Statements
Manual invoicing takes hours. But with iCloud Kids, invoices can be generated per pupil or class in under a minute – complete with itemized fees (like tuition, transport, or activities).
You can download or email them directly to parents. Account statements can also be generated instantly for any parent profile.
5. Checking School Performance
Want to know how many pupils are currently enrolled, how many teachers are active, or how your school is doing financially this month?
The iCloud Kids dashboard gives you real-time insights on key metrics – all visible the moment you log in.
6. Generating Academic Reports
You don’t need to open a Word template and manually fill in marks.
With iCloud Kids, academic reports are completed using guided fields and shared with parents in minutes.
You can reuse previous term data, track progress, and generate reports that look clean and professional.
7. Uploading Important School Documents
Need to share a new timetable or policy with parents?
You can upload and distribute school documents in just a few steps.
You can also update your photo gallery and manage school files from one central location.
Takeway
Admin work shouldn’t take all day. With iCloud Kids, daily school admin tasks can be completed in minutes, not hours.
From taking attendance and processing enrolments to sending out reports and reminders – everything is faster, easier, and more organized.
If your team is feeling stretched, it’s not the workload – it’s the system. Switch to iCloud Kids and experience admin made simple.
